Hire Charge Payments
BACS transfer to Lloyds Bank A/c 00772731 Sortcode 30-90-53
Safety and fire
Ellisfield Memorial Hall has a No Smoking Policy. It is against the law to smoke in the hall; the hirer undertakes to ensure that the law is followed.
In the event of a fire the priority is to evacuate the hall in an orderly manner using the appropriate exits and the Fire Brigade called by dialling 999. Fire extinguishers are located in the entrance hall, kitchen and behind the stage by the fire exit. There’s a fire blanket in the kitchen. The exact location of fire exits must be noted before the village hall is occupied and the manner of opening Fire Doors should be made known to your guests who should be asked to gather in the car park until it has been ascertained that everyone is safe. Fire exits must not be blocked at any time. All spillages to be cleaned up immediately.
The hall has no telephone, so you are advised to bring a fully charged mobile telephone for use in case of emergency.
Every hirer of the premises must familiarise him/herself with the Health and Safety Policy and agree to the Hall’s policies on Safeguarding Children & Vulnerable Adults, Equality & Diversity (Hard copies of policies is located on the hall noticeboard.)
Accidents and first aid
The hall’s accident record book is kept in the kitchen and should be filled out in the event of an accident in the hall. A first aid box is located in the kitchen.
Heating, lighting and power
Main electrical distribution board is behind the stage; electrical circuit breakers may need to be reset if the heating is incorrectly operated. A second fusebox (operating the lights in the entrance hall and lavatories) is in the storage cupboard on the right as you walk in to the main hall.
The heating controls are located on 3 banks of switches in bays on left hand side of hall. Press the timer switches for 15 mins heat, or 30 mins, 1 hour or 2 hours. Pressing the timer button once again after the 2 hour selection will clear the timer and turn off the heating.
The light switch next to entrance door operates lights in entrance hall and outside. Light switches immediately on the right as you enter the hall operate main hall lighting, including a dimmer switch for the spotlights. Kitchen and annexe have switches just inside the area. Various power sockets are located around the hall. If you bring your own electrical appliances, they must meet safety standards.
Water
The main stop-valve is located under worktop to the left of the kitchen sink.
Access ramp to gardens
Located by double doors to garden adjacent to kitchen. Keys to open the four doors to the gardens are located on a table in the annexe area.
Car Parking
The hall car park will accommodate 12 cars if they are parked sensibly. There are two allocated disabled parking spaces at the front of the hall adjacent to access ramp. All cars parked at owner’s risk. Please ask your guests to leave quietly at the close of your event. Car doors banging and loud talk in the car park are disturbing to local residents.
Kitchen
This has been refurbished recently and equipped to a high standard.
Equipment includes…
- Electric cooker with hob and oven
- Microwave oven
- Kettle
- Water boiling urn
- Fridge
- Assorted crockery, cutlery and glasses
Chairs and tables
Chairs (80) Trestle tables (10) are stored in the cupboard on the right as you enter the hall. No more than 2 chairs or one table to be moved by one individual. Please put tables and chairs away at the end of hire.
Posters and decorations
Please do not use drawing pins or adhesive-tape on the walls or other surfaces, use blu-tack if you need to put up notices or decorations. Do not fix decorations near light fittings or heaters. Please remove all decorations – carefully – at the end of hire period. You can affix decorations from the picture rail around the hall.
Faults, damage, comments
Please report any faults or damage to the Bookings Secretary as soon as possible so that they can be rectified quickly. The Management Committee welcome comments or observations that you may have about your hire of Ellisfield Memorial Hall.
Maximum number of persons permitted in Ellisfield Memorial Hall
The hirer agrees not to exceed the maximum permitted number of people per room including the organisers/performers. Please inform the Bookings Secretary of the ratio between adults and under 16s.
- Close seating (theatre style) 80
- Dancing (disco) 100
- When seating is provided at tables 80
- Dancing with seating also provided at tables 60
Sales of alcohol
Ellisfield Memorial Hall is not licensed for the sale of alcohol, Hirers wishing to sell alcohol will need to apply to Basingstoke & Deane Borough Council for a Temporary Licence, a copy of which must be provided to Bookings Secretary and the person applying for the licence must supervise the event with no alcohol sold to under 18s.
Event finish time
All events must finish by 23:30 and Ellisfield Memorial Hall must be clear by 0:00 midnight.
Later times to be agreed by special arrangement. By signing this agreement the Hirer agrees to abide by this rule. Before leaving Ellisfield Memorial Hall, please ensure table tops are wiped clean before being stacked in the cupboard and floors are swept. Please ensure all lighting, heating and electrical equipment is switched off before leaving and securing the building. Later finish time is only by arrangement.
Refuse
Ellisfield Memorial Hall has no agreement with contractors to remove waste/refuse – whether commercial or trade. Therefore it is important that all hirers take their waste home with them (and recycle bottle and cans). Please make sure that you bring adequate dustbin liners with you when you hire the hall.
Agreement
It is hereby agreed that the Standard Conditions of Hire shall form part of the terms of this Hiring Agreement. The Hirer agrees to be present during the hiring and to comply fully with this Hire Agreement.
It is the responsibility of the hirer to arrange to pick up a key for the hall or to meet a hall representative outside the Hall on the day of hire. Please discuss this with the Bookings Secretary in the week leading up to the hire so that arrangements can be made for collection and return of the key.
A key can be made available from a small key safe attached to the outer side wall to the right of the main door. Ask for the code near the date of hire.